DUTIES

• Prepares payroll by collecting and auditing timesheets, maintains accuracy of payroll and employee data regarding taxes, deductions, earnings, and hours worked.
• Processes regular weekly, bi-weekly, monthly, and off-cycle payrolls, including regular wages, commissions, incentives, and special payments such as benefit/pay coordination payments and reimbursements.
• Ensures any payroll changes affecting compensation for the payroll period are properly and timely captured.
• Processes payroll adjustments for employee changes, new hires, terminations, or other payroll-related requirements.
• Processes garnishments and wage attachments.
• Performs duties in accordance with federal, state, and local laws, regulations, company policies, and/or Collective Bargaining Agreements.
• Responds to inquiries related to payroll information and payroll taxes from employees, government entities, internal and external auditors, and others.
• Reconciles payroll expenses GL Account and maintain controls related to payroll process.
• Manages concur and or other employee reimbursement process by reviewing authorizations, receipts, and processing payments.
• Prepares ad hoc reporting as requested by various business units and component companies.
• Maintains high confidentiality and care with employee, company, and HRIS/payroll information.
• Research payroll related bank reconciliation inquiries.
• Other duties as may be assigned.

REQUIREMENTS

• Associate degree with emphasis in Payroll or Accounting related field. Bachelor’s degree and/or FPC preferred, but not required.
• Minimum of 3-5 years’ experience in Payroll, with experience processing payroll for multi-state, multi-pay groups and/or union workforces.
• Experience with TriNet or similar payroll services.
• Certified Payroll Professional (CPP) certification a plus.
• Practical knowledge of the techniques, concepts, and considerations pertinent to effective payroll administration required.
• Knowledge of California and federal employment and wage and hour laws and regulations required.
• Experience with international payroll a plus, but not required.
• Knowledge of federal, state and local wage and tax laws.
• Demonstrated understanding of timekeeping and payroll processing software.
• Demonstrated ability to work in a fast-paced environment with accuracy, prioritize multiple tasks, and consistently meet deadlines.
• Proven ability to work productively, efficiently, & effectively with initiative and drive under a tight timeline and pressure with minimal supervision.
• Strong analytical and problem-solving skills with the ability to seek resources as needed.
• Excellent communication skills, both verbal and written.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to adapt to an ever-changing workforce with frequently changing schedules and locations.
• Proven customer service skills while maintaining a confidential work environment.
• Ability to maintain confidentiality and exercise extreme discretion.
• Manages positive and productive relationship with external vendors.